Just like excess of anything isn’t good, employee monitoring has its limits too. The line between the monitoring, and intruding into someone’s personal space is delicate. There are things that both employer and employee need to understand before treading the path of employee tracking systems.
Respect your Employee’s personal space
While time tracking software shall monitor if an employee opens their personal social media accounts at work, but by no means, an employer has the right to store or ask for social media passwords. At some places, employers are real nose pokers and try to stalk timeline and friends’ lists of their employees to keep an eye on their activity.
However, the workforce has every right to contest this practice legally as a sheer violation of data protection laws. Employers’ purpose should be to watch out if their staff is killing time during office hours or sitting idly by detecting social media activity. But this doesn’t imply that they start interfering with their personal lives.
If they are suspicious of their social media activities, they must seek their permission before keeping an eye.
A need to treat everyone fair and square!
For instance, there are situations where an employee is fired on posting some offensive content whereas another employee is spared from such a consequence. In that case, a victim of a discriminatory policy has every right to file a lawsuit. So an employer needs to avoid pursuing such policies that may cause trouble for them.
(As discussed on Tech News)
Keep your employee’s informed
Technically no employer has the right to track phone calls made by their staff. But if a device is issued officially, a high chance is, voice calls are being monitored. But a company has an ethical and legal responsibility to inform the workforce about the extent of tracking done on their devices. It’s another thing if its a customer service center then to ensure quality control calls have to be tracked.
Protect their data
Data protection laws don’t ensure the privacy of emails being sent of official devices. At times system will copy the messages and store the passwords to be viewed by employers whenever they like to.
It’s up to the employees to protect their privacy themselves and not to send any personal email using an official gadget. Employers have little responsibility in this regard.
Is webcam monitoring an open breach of privacy?
There is some time tracking software that deploys the usage of webcam monitoring while an employee is at work. Again such practice has to be in the knowledge of an employee. In some cultures, females don’t feel comfortable in their pictures being captured all day so it may cause a privacy issue for some.
Excited about getting a company car?
In the case where a vehicle is being issued by a company, it’s being tracked by GPS. They maintain every right to track for what purposes the vehicle is being used. Especially in countries with a high risk of terrorism its highly rational to keep track of a company’s vehicle to avoid regret later on.
Surveillance Cameras: A safety measure
To ensure workplace ethics some companies install surveillance cameras in every room at the workplace. It is in the welfare of both the company and the staff in case of any theft or misplacement it can be easily detected using these cameras. But it should also be made sure that these cameras must not be installed in restrooms.
Last but not least: Choosing the right software
The most important step to make time tracking carefree for both employers and employees is to opt for the right app. Employee monitoring software that is abiding by data-protection laws is one that will keep both sides content while the tasks are done smoothly.